Virtual Assistant - Entry level (Remote) ID - 1173

November 22, 2024

Industry: Private

Employment Type:- Full Time

Work Hours:- 8 Hours

Locations:- USA

Full Job Description:-

The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Responsibilities:

Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
Capturing key meeting notes and distributing follow-ups
Assist CEO in general calendaring and travel logistics
Assist C-suit with miscellaneous ad-hoc project and tasks
Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements:

Familiarity with Asana or the ability to learn a new project management tool
Familiarity with Slack or the ability to learn a new communication platform
Familiarity with Microsoft office suite
4 years' experience in administrative role reporting directly to upper management.
Superb written and verbal communication skills.
Strong time-management skills and the ability to organize and coordinate multiple projects at once.
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences

Desired skills:

Excellent written communication
Ability to keep information, tasks, and follow-ups organized
Ability to maintain confidential information
Robust and flexible problem-solving skills
Ability to work independently and execute projects with minimal direction

Experience:

1 2 years' experience managing Executive Assistant type tasks virtually

Work Model:

Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).

Additional job requirement:

This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.

Here are just a few elements of our culture that you can look forward to:

An inclusive environment amplifies our employees' voices in fundamental conversations
A staff of ambitious people who want to set roots down with us and advance in their career
Ongoing Diversity, Equity & Inclusion training
Volunteer and mentorship opportunities with various NYC-based organizations
A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
Shared core values among staff who are passionate about what they do

Some benefits & Perks:

Health, dental, vision and life insurance
401(k) matching
Short and long-term disability
Paid parental leave
Quarterly product allowance + product discount (70% off!)
Paid vacation, sick and holiday time
Classpass
Headspace
EAP
Paid volunteering hour

Virtual Assistant - Entry level (Remote) ID - 1173

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Full Job Description:-

Virtual Assistant - Entry level (Remote) ID - 1173

Other Jobs You May Be Interested In

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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