Front Desk Admin ID-1662

Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team.

If this sounds like you, apply today! Responsibilities: • Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions • Respond to incoming phone calls and emails and make sure the right people receive all important information • Handle deliveries and manage incoming and outgoing mail • Provide administrative support to other team members with data entry, paperwork, photocopying, etc. when needed • Follow the correct sign-in procedures for visitors to keep our building secure • Schedule appointments and ensure the business calendar is accurate and up-to-date

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Qualifications:

• 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred • Well-versed in taking telephone calls and handling stressful situations • Exhibits working knowledge of Microsoft Office and basic computer skills • Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills • High school graduate, G.E.D. recipient, or equivalent • Demonstrates ability to handle confidential information • Basic understanding of office equipment; copier, scanner, fax, etc.

 

About Company: Polaris Law Group, LLC is a boutique law firm that focuses on estate planning, elder law, probate and estate administration, and business law. Our attorneys have been practicing law since 2002. Polaris helps clients plan for their future and protect their families and loved ones. Clients continue to choose to plan with Polaris Law Group because of the client-centric approach to estate planning and continuing commitment to clients.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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