Executive Assistant - Remote ID-3344

Full job description

Are you ready to join a dynamic team as a virtual executive assistant - work from home?

Virtual Assist USA is on the lookout for a skilled Virtual Executive Assistant/Project Manager to join our award-winning team. Known as one of the top-rated and most successful virtual assistant companies in the industry, we've earned a reputation for excellence. We're hiring for a part-time to full-time employee role, offering flexible schedules ranging from 20-40 hours per week based on your preference. Please note: This is an hourly employee position, not a contractor role, with a starting pay of $17 per hour.

As a virtual executive assistant, you'll be the professional face of our company, engaging directly with clients and delivering exceptional customer service.

Join a progressive, inclusive, and collaborative work environment while enjoying the flexibility of working remotely from anywhere with a stable internet connection.

We specialize in tackling diverse challenges across multiple industries and value independence, teamwork, and a proactive approach.

Key Responsibilities:

  • Manage multiple clients in a high-pressure, fast-paced setting.
  • Handle executive assistant tasks, including marketing system management, website updates, third-party platform use, content creation, and social media management.
  • Ensure an outstanding client experience and seamless customer flow.
  • Prepare and deliver daily and weekly reports for clients.
  • Maintain precise time tracking and reporting.
  • Participate in regular team meetings and client strategy discussions; lead client meetings as needed.

What You Bring:

  • A proactive attitude and commitment to exceeding expectations.
  • The ability to thrive both independently and in a remote team setting.
  • Proven customer service experience.
  • Hands-on familiarity with tools like Wix, Google Suite, Asana, WordPress, CRM platforms, and more.
  • Excellent interpersonal and problem-solving skills, with experience designing systems and processes.
  • Strong research abilities and impeccable attention to detail.
  • Exceptional multitasking and organizational skills in fast-paced environments.

Qualifications:

  • Bachelor's degree preferred or some college education.
  • A minimum of 4 years in administrative support roles.
  • At least 5 years of experience as an executive assistant/project manager.
  • Expertise with Microsoft Suite, CRM platforms, and project management tools.
  • Excellent communication and grammar skills.
  • A fully equipped home office with high-speed internet, video conferencing capabilities, and a professional setup.

Perks of the Role:

Take the next step in your career with a company that values your skills and offers the freedom to grow in a supportive environment.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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